Graduate Assistants

Due to COVID-19, all human resource documentation is being submitted online only, unless otherwise notified by a member from Human Resource Services. For more information, contact us at payroll@pittstate.edu.

Welcome to Pittsburg State University! As a new Graduate Assistant of PSU and the Kansas State Board of Regents, you will be provided with lots of information about employment with the State of Kansas.

New employees should report to Human Resources Services, 204 Russ Hall, on or before the first day of work to complete the necessary forms.

Following is an outline of paperwork to complete to place you on payroll and topics which should be reviewed as part of your new employee orientation.

If you have any questions about these topics, please contact your supervisor or Human Resource Services.

On or before your first day at work:

• Complete the following required paperwork and bring with you to the Office of Human Resource Services, 204 Russ Hall:
  • Employee Information Sheet (Word) (PDF) (Fillable PDF)
  • Oath of the State of Kansas
  • Social Security Exemption Notification
  • W-4 Federal Income Tax Withholding
  • K-4 Kansas Income Tax Withholding
  • Substance Abuse Policy Affirmation Form - review the Substance Abuse Policy then complete the Affirmation Form
    
    

• Complete the following paperwork and bring with you to HRS:
  • Direct Deposit (EFT) Authorization - please bring a deposit slip or voided check with your completed form - for more information review Direct Deposit of Paycheck

• Prepare to complete the following required paperwork in the Office of Human Resource Services by reviewing the following topics:
  • I-9 Form - please bring appropriate identification
  • Review I-9 Form and Compliance
  • Review Immigration Reform and Control Act of 1986

• Review the following topics on the HRS Website:

• • Payroll Information
    Payroll is processed on a biweekly basis. All employees (University Support Staff, Unclassified, Graduate Assistants and Students) must sign up for Direct Deposit.  Paycheck stub information is available on GUS.
    • Income Tax Witholding
    • Pay Periods and Pay Date
    • Reporting Time Worked and Leave Taken

• • Miscellaneous Information
    • Notification of Directory, Pay Stub, and W2 Information
    • On-the-Job Accidents and Workers Compensation
    • University Police Parking Regulations and Crime Reports
    • Equal Opportunity Statement
    • Safety Policy
    • Tobacco Free Policy

During your first 30 days at work, the following topics should be reviewed with you by your supervisor:

• Department­s Mission Statement
• Department Budget
• The Importance of Students
• Timesheet Procedures
• Department Specific Policies and Procedures
  • Health, Safety and Wellness
  • Workplace Violence

• Familiarization with:
  • co-workers
  • facilities
  • procedures
  • processes
  • equipment operation
    
    

During your first 90 days at work:

• Review the following topics:
• Policies
  • Acquired Immune Deficiency Syndrome (AIDS) and Related Conditions Policy
  • Affirmative Action Policy
  • Disability Policy
  • Employment of Relative/Conflict of Interest
  • Racial Harassment Policy
  • Sexual Harassment Policy