Due to COVID-19, all human resource documentation is being submitted online only, unless otherwise notified by a member from Human Resource Services. For more information, contact us at payroll@pittstate.edu.
On or before your first day at work:
- Complete the following required paperwork and bring with you to the Office of Human Resource Services, 204 Russ Hall:
- Employee Information Sheet (Word) (PDF)
- Oath of the State of Kansas
- W-4 Federal Income Tax Withholding
- K-4 Kansas Income Tax Withholding
- Compensatory Time Agreement for Non-Exempt Employees
- Acknowledgement and Agreement
- State of Kansas Tax Clearance Program Employee Acknowledgment
- Substance Abuse Policy Affirmation Form - review the Substance Abuse Policy then complete the Affirmation Form
- Complete the following paperwork and bring with you to HRS:
- Direct Deposit (EFT) Authorization - please bring a deposit slip or voided check with your completed form - for more information review Direct Deposit of Paycheck
- Prepare to complete the following required paperwork in the Office of Human Resource Services by reviewing the following topics:
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- I-9 Form - please bring appropriate identification
- Life Insurance Beneficiary Forms - bring names, addresses and date of birth of beneficiaries
- Group Health Insurance Enrollment (please note that there is a 30-day waiting period for participation in the Group Health Insurance Program) - bring names, social security numbers, date of birth and proof of relationship (marriage license, birth certificate) of spouse and/or dependents to be enrolled in GHI.
- Review the different Health Insurance programs for more information on selecting a health care program.
- Review the Prescription Drug program - this program is included in the health insurance premium.
- Review the Dental Insurance program.
- Review the Vision Service Plan.
- Review Flexible Benefit Program information.
- Obtain the following in HRS:
- Health Insurance Benefits Information
- Long Term Disability Summary Plan Description
- Basic Group Life Insurance Certificate of Insurance
- Optional Group Life Insurance Application
- On-the-Job Accidents and Workers Compensation
- Family and Medical Leave Act (FMLA)
- Obtain a PSU Parking Hanger from the University Police and Public Safety Services Office. Fees for parking vary according to Zone.
- Review the following topics on the HRS Website:
- Payroll Information
Payroll is processed on a biweekly basis. All employees (University Support Staff, Unclassified, Graduate Assistants and Students) must sign up for Direct Deposit. Paycheck stubs will be available on GUS.
- Payroll Information
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- Leave Information
- Miscellaneous Information
- Notification of Directory, Pay Stub, and W2 Information
- University Police Parking Regulations and Crime Reports
- Equal Opportunity Statement
- Safety Policy
- Tobacco Free Policy
During your first week at work:
- Obtain a PSU Photo Identification Card from the Ticket Office located in 109 Whitesitt Hall.
- Obtain a Computing System Login, E-Mail account and GUS Pin from the Office of Information Services located in 109 Whitesitt Hall.
- Review the Benefits Summary
- Meet with your supervisor to review your position description. Also establish goals for your 6-month review period.
During your first 30 days at work, the following topics should be reviewed with you by your supervisor:
- Departments Mission Statement
- Department Budget
- The Importance of Students
- Timesheet Procedures
- Department Specific Policies and Procedures
- Health, Safety and Wellness
- Workplace Violence
- Familiarization with:
- co-workers
- facilities
- procedures
- processes
- equipment operation
During your first 90 days at work:
- Review the following topics:
- Payroll
- Leaves
- Benefits
- Miscellaneous
- Policies