September 2021 Newsletter, published 01/29/25

PSU will be closed Monday, September 6 for the Labor Day Holiday.

Please report your time accordingly using the appropriate GUS Cloud Job Aid.

Employee COVID-19 Reporting Form

As the semester begins, it is important to review your direct reports and take appropriate steps to request termination of employees in a timely manner.

Please take time to review a list of your direct reports or employees in your department if you have been assigned an Area of Responsibility (AOR). You have two ways to review this list:

1. Use the Employee Roster reports found in GUS Cloud, from the GUS Cloud springboard page, select the Other tab, then My Dashboards icon, then the Employee Roster will automatically generate for employees in your area of responsibility.
2. View your direct reports in the My Team icon. Make sure you see all your direct reports if you have the list filtered.

If you have identified student employees, Graduate Administrative Assistant or Research Assistant (hourly employee only--no GTAs) who no longer work for you and/or your department, please take appropriate steps.

1. Click on the "Employee Change Request - Direct Reports" tab or "Employee Change Request - AOR". Instructions appear at the top of the selection. 
2. Enter the student's 7- digit student i.d. number (Person Number) and Apply.  The form will automatically populate the student's current information.
3. Download the form, complete the field with the date of the termination request, print the form and email it to: payroll@pittstate.edu.

A GUS Cloud Job Aid can also be found here: https://www.pittstate.edu/hr/policies/gus-cloud-job-aids.html under the "Line Managers Only" heading.

Also, as you are appointing new students for the upcoming year, it is important to review the information about when student employees can start working once they have completed their paperwork in Student Employment. Students cannot begin working until they have completed their information with Student Employment and the file has been given to HRS for processing. Only one student can be assigned to a position number. If you do not have enough vacant positions, please send a request to payroll at pittstate.edu. Be sure to include the job description and the line manage information.

For more information about appointments, view the "Employee Appointments-Information for Line Managers" Job Aid. https://www.pittstate.edu/hr/policies/gus-cloud-job-aids.html

Line Managers: Please make these policies available to all employees including student
employees and graduate assistants in your area.

POLICY ON PREVENTION OF ALCOHOL ABUSE AND DRUG USE ON CAMPUS AND IN THE
WORKPLACE - Following is a link to the Policy on Prevention of Alcohol Abuse & Drug Use
on Campus & in the Workplace for Pittsburg State University. The policy is adopted
pursuant to the requirements of the Drug-Free Workplace Act of 1988 and the Drug Free
Schools and Communities Act Amendments of 1988.

https://www.pittstate.edu/hr/policies/state-of-kansas-substance-abuse-policy.html

This policy must be distributed to all employees (classified, unclassified, student and
graduate assistants) on an annual basis

FAMILY AND MEDICAL LEAVE ACT (FMLA) – Following is a link to the Family & Medical
Leave Act for Pittsburg State University. Under the Family and Medical Leave Act of 1993
(FMLA), eligible employees are entitled to use 12 workweeks leave for an FMLA-qualifying
illness or injury. The 12 workweeks leave may be taken during any 12 month period from
the first day leave was taken.

https://www.pittstate.edu/hr/benefits/family-medical-leave-act.html

This policy must be distributed to all benefits-eligible employees on an annual basis.

The AFFORDABLE CARE ACT (ACA) requires Pittsburg State University to provide notice to
all employees about options available through the Health Insurance Marketplace and
Pittsburg State University.

Following is a link to information regarding ACA:
https://www.pittstate.edu/hr/_files/documents/aca-notice-print-memo-2-23-2018.pdf

View complete list of policies on HRS Website

Do you know someone interested in working at Pitt State?  The HR team, along with others from the Physical Plant and elsewhere on campus, will be hosting open interviews and informational sessions about our openings each Wednesday from 11:00 A.M. to 12:00 P.M. at the KANSASWORKS Pittsburg office.

You can now earn 3 HealthQuest Credits by self-reporting your COVID-19 vaccination. Log in to the HealthQuest portal, click on the COVID vaccine image on the righthand side of the screen, complete a short questionnaire, and click submit. Your credits will be awarded instantly.

Members of the SEHP that also participate in the HealthQuest wellness program can earn three (3) HealthQuest credits for receiving a Flu Shot. Members of plans C, J, N and Q will also receive $30 in HealthQuest Rewards dollars deposited into their HRA/HSA. 

For more information on important dates and HealthQuest in general please Click Here to view the August HealthQuest Newsletter.

2021 HealthQuest Biometric Screenings will be available for sign up in the HQ portal. These have been scheduled for the following dates in the Governors Room:  September 1st • October 21st

Full On-Site 2021 Biometric Screening Schedule is Now Open. Click here for more details.

HealthQuest Portal

There's still time to earn rewards!

You have until November 19 to earn a $500 maximum reward toward your HRA/HSA account, and until December 31 to earn credits towards the $480 premium discount in 2022.

Log in to your HealthQuest portal to see how many credits you currently have. If you need help getting started, check out the Incentives page or click on one of the activities below.

• • 15 credits max - Connect with a Health Coach.

• • 12 credits max - Earn 1 credit for each HQ Incentive Module.

• • 10 credits - Complete the Wellness Assessment Questionnaire.

• • 10 credits - Complete the KPERS Financial Learning Module.
  • 3 credits - Receive the COVID-19 vaccine and report it here.

The State Employee Health Plan (SEHP) will host the annual Open Enrollment period for Active State and Non State Group employees from October 1-31, 2021.

All Open Enrollment materials, including the Open Enrollment Guide, videos, and informational flyers will be posted to the SEHP's website at HealthBenefitsProgram.ks.gov by September 15, 2021.

Download Flyer

KPERS' optional life insurance open enrollment is October 1-31. Most members can apply for new coverage or increase their current coverage without answering any health questions. This is called guaranteed coverage.

This coverage becomes effective January 2022.

 TIAA September Webinars

• Planning for College? Save with a 529 plan
• Inside Money: Managing income and debt
• Start to Finish: The early career woman's guide to financial wisdom
• Tomorrow in Focus: Saving for your ideal retirement
• Understanding Medicare
• Making it Easier for You: Online tools and resources
• Well-rounded retirement overview

Download Flyer for TIAA September Webinars for more details