When a student attains 85 semester hours of credit (including current enrollment), the student should apply for an official degree check in the Degree Certification Office, Room 102 Russ Hall. Written application must be made for the degree on an approved form in the Registrar's Office, Degree Certification Section. The student's permanent record and current enrollment will be examined in detail to assess progress toward the degree objective. A letter is written to the student following the record analysis outlining specific requirements which must be met before a degree may be granted. A copy of this letter is sent to the student's advisor.
An automated degree audit is available through the online Web based enrollment system to all undergraduates and their advisors at the time of early enrollment each semester. The degree audit lists all requirements to be met for the degree, major and minor as selected by the student.
Admission will not be allowed in any course for which official enrollment has not been made.
Normal Academic Load
All undergraduate students are expected to consult with their advisors not only during enrollments, but during any changes requiring a drop or add. For fee purposes, an undergraduate would pay a flat rate at 10 or more hours. Academically, an undergraduate is considered full time at 12 or more hours with a normal academic load being 15-16 hours during the Spring and Fall semseter. A graduate is considered full time at 9 hours for fee and academic purposes during the Spring and Fall. Total recommended academic load includes both on and off campus enrollment. Academic loads in excess of these recommended loads should be taken only after careful consultation by the student with the advisor.
The maximum academic load for a graduate student is 15 hours per semester and 9 hours for the summer session. An individual who is employed on a full-time basis is limited to six hours per semester. Any exceptions to this regulation must have the approval of the major advisor and the Dean of Graduate Studies.
All international students are required by the Immigration and Naturalization Service (INS) to be full-time students. The INS requires undergraduate students to complete at least 12 hours each fall and spring semester to maintain their student status. Graduate students must complete at least nine hours to maintain their student status. When a student fails to maintain his/her INS student status, it can result in many lost benefits for the student. Students may be less than full-time their final (graduating) semester.
Enrollment in Upper Division Courses
Students shall enroll for courses in an orderly sequence that recognizes the interdependence and progression of the acquisition of knowledge. Therefore, students must meet prerequisites as identified by the faculty for specified courses and must meet grade point requirements for admission to upper division courses as follows:
Change of Enrollment (Drop and Add) Withdrawal from the University
If changes are needed in your enrollment, please login to GUS and use your advisement number or call the Registrar's Office at 620-235-4200. Please check the Enrollment deadlines found under "Enroll for Fall" found on the Registrar's homepage.
Withdrawal from the University
Withdrawals from the university must be processed through the Office of the Registrar, Room 103 Russ Hall. If you find it necessary to leave school during the semester, be sure that the official withdrawal has been made; otherwise, F grades will be recorded on your permanent record for the semester due to unofficial withdrawal.
Pass-Fail Enrollment Procedure
Students may audit classes by obtaining an audit enrollment from the Registrar's Office, Room 103 Russ Hall. Auditors must receive permission from the instructor of a course in order to be permitted to audit. Auditors are permitted on a space available basis. All persons who audit courses are admitted as listeners only. They are not entitled to any instructional privileges in any form and may not participate in the class activities except as listeners. No official record is made of audit enrollments. Students may not audit courses offered through the Division of Continuing Studies.
Registration for and Admission to Teacher Education
Students enrolled in teacher preparation programs or who wish to explore interest in teacher preparation should register with the College of Education during the first semester of the freshman year or as soon thereafter as their interest and plans make such registration appropriate. (See Director of Teacher Selection, 117 Hughes Hall.) Information concerning preparation and requirements is supplied at this time.
Laboratory experiences are required for all students preparing to teach and normally begin in the sophomore year.
By the close of the sophomore year for on-campus students and the beginning of the junior year for transfer students, application for admission to teacher education must be accomplished (Room 117 Hughes Hall).
Professional Semester Required
Students enrolled in the regular academic year who are preparing to teach, either elementary or secondary, are required to take the professional semester program. See University Catalog for criteria for admission to the professional semester.
Students who wish to enroll in the Professional Education Semester must submit an application and be accepted during the preceding term. Application is made to the Director of Teacher Selection, Room 117 Hughes Hall. Advisors should make certain that the permit has been obtained before giving final approval to the student's proposed program.
Applications for Spring 2018 Professional Semester are due by September 15, 2017.
Return of Title IV Funds Policy
Students need to be cautioned under this new policy. Students who totally withdraw after receiving Title IV assistance in many cases will have to repay a portion of the funds received. The financial aid office recalculates federal* financial aid eligibility for students who withdraw, drop out, or are dismissed prior to completing 60% of a semester. Recalculation is based on the percent of earned aid using the following formula:
Percent earned = Number of days completed up to the withdrawal date** divided by total days in the semester.
Federal financial aid is returned to the federal government based on the percent of unearned aid using the following formula:
Aid to be returned = (100% - percent earned above) times the amount of aid disbursed toward institutional charges. Institutional charges are: tuition, fees, on-campus room and board.
When aid is returned, the student may owe a debit balance to the University and/or Department of Education Title IV Programs. If a student owes a debit balance to the Department of Education, payment arrangements will have to be made with the Department.
*Federal financial aid includes the Federal Pell Grant, SEOG Grant, Perkins Loan, FFEL Stafford Student Loan, and PLUS Loan.
**Withdrawal Date is defined as the actual date the student began the institution's withdrawal process through the Registrar's Office, the student's last date of recorded attendance or the midpoint of the semester for a student who leaves without notifying the institution.
Parking on Campus
The entire campus is zoned for permit parking. Zone permits (if desired) may be obtained at the University Police and Parking Services Office in Shirk Hall. Students may obtain parking permits as soon as they receive their tuition bill.
Abbreviations Used in Class Schedule
AL - Axe Library BH - Bowen Hall FAM - Family and Consumer Sciences BuildingFTS - Ft. Scott GH - Grubbs HallHA - Hartman Hall HH - Hughes Hall HM - Horace Mann HW - Heckert Wells JOP - Joplin KCM - Kansas City Metro CenterKLC - Kelce Center KTC - Kansas Technology Center MH - McCray Hall MI - Mitchell Hall MP - McPherson Nurse Ed. BuildingMC - Mt. Carmel Med. Center MRCY - Mercy Hospital PH - Porter HallREC-Rec Center RH - Russ Hall SC - Overman Student Center SH - Shirk Hall SJ - St. John's Hospital SRC-Student Recreaton CenterTBA - To Be Announced WE - Weede Phys. Ed. Building WH - Whitesitt Hall WI - Willard Hall YH - Yates Hall MWF - Monday, Wednesday, Friday MW - Monday and Wednesday M-F - Monday thru Friday M-TH - Monday thru Thursday TUTH - Tuesday and Thursday MTT - Monday, Tuesday, Thursday S - Saturday FSF - Friday, Saturday, Friday
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Vietnam Fee Waiver
A tuition and fee waiver is available for dependents of prisoners of war and servicemen declared missing in action; and children of veterans who died as the result of injuries suffered in the line of duty during the Vietnam Conflict. For further information, call the Kansas Veterans Commission at 913-296-3976.
Degrees ConferredGraduation and retention rates are important indicators of success for students. These rates correlate to student preparation for college level academic course work. Retention and graduation rates of Freshmen classes entering during a specific fall semester are listed below.
FIRST SEMESTER RETENTION RATE
FIRST YEAR RETENTION RATE
FOUR YEAR GRADUATION RATE
FIVE YEAR GRADUATION RATE
SIX YEAR GRADUATION RATE
UNDERGRADUATE DEGREES CONFERRED