All charges for materials, carpool vehicle use and gas and oil charges are billed on a monthly basis and are charged to various departments according to the fund and unit numbers provided and authorized by the department.
When departments are asked to pay for maintenance and repair of special classroom equipment, special lighting or sound installations, improvements to facilities, fabrication of furniture beyond basic budget levels, a work order must be submitted by the department documenting the request and authorizing the appropriate funding. Initially, the Physical Plant pays for the materials and supplies required to complete the project. Individual costs are tracked for the particular project and billed monthly through a clearing process.
Physical Plant Garage maintains a Central Vehicle Pool in which State-owned vehicles are available to faculty and staff. Automobiles and vans are scheduled on a reservation basis. Mileage is charged to the various departments and billed monthly through a clearing account. Departments request and reserve vehicles for a specific time and date and provide the authorization for charges to the appropriate departmental funding.
Many departments own their vehicles and purchase gasoline and oil from the Physical Plant Garage. The most current up-to-date prices for gasoline and oil are charged and billed monthly to the department through the clearing procedure.