Policies & Procedures
Classified Employees
Call-back Pay
(Non-Exempt Employees)
(updated 9/17/09)

General Information

      Classified employees in non-exempt positions (positions that are eligible for overtime compensation) and who are called in to work on a regular day off or called back to work after a regular work schedule shall be paid at the appropriate rate of pay for the hours worked.

Employees shall be paid for a minimum of 2 hours of call-back pay. The minimum of two hours shall not apply if the employee was on stand-by when called in or called back. The 2 hour minimum shall also not apply if the employee was called in or called back during the 2 hour period immediately prior to the beginning of his or her next regularly scheduled work shift.

Only hours actually worked shall be credited in determining eligibility for overtime compensation.

 

Reporting Call-back Hours

Call-back hours are reported with the earnings codes CBP, CBN, CBO, and CBC.

Call-Back Regular Pay
Earnings Code: CBP
Multiplier: 1.0 times regular rate of pay
Description: Used to report call-back hours worked when FLSA hours = 40 or less.
Used By: Classified Non-Exempt
Count Towards FLSA? Yes
Count Towards Leave Accrual? Yes

 

Call-Back Minimum Hours
Earnings Code: CBN
Multiplier: 1.0 times regular rate of pay
Description: Used to report a minimum of 2 call-back hours less call-back hours worked.
Used By: Classified Non-Exempt
Count Towards FLSA? No
Count Towards Leave Accrual? Yes

 

Call-Back Overtime Pay
Earnings Code: CBO
Multiplier: 1.5 times regular rate of pay
Description: Used to report call-back hours worked when FLSA hours = more than 40.
Used By: Classified Non-Exempt
Count Towards FLSA? No
Count Towards Leave Accrual? Yes

 

Call-Back Comp Time
Earnings Code: CBC
Multiplier: 1.5 hours for every hour worked over 40.
Description: Used to report call-back hours over 40 when the employee wants compensatory time instead of overtime pay.
Used By: Classified Non-Exempt
Count Towards FLSA? No
Count Towards Leave Accrual? Yes

Reporting Example -- Call-back Pay

Carl Callback regularly works from 7:00 a.m. to 3:30 p.m. Monday through Friday. During the reporting period from 1/26/97 - 2/8/97, he is called in or called back the following times:

1/30/97 -- Called back to work from 3:30 p.m. to 4:30 p.m. He is paid call-back regular pay (CBP) for the 1 hour worked. He is also paid 1 hour call-back minimum pay (CBN) in order to be paid for 2 hours minimum.

2/7/97 -- Called back to work from 7:00 p.m. to 8:00 p.m. He is paid for call-back overtime pay (CBO) for the 1 hour worked because his FLSA hours > 40. He is also paid 1 hour call-back minimum (CBN) in order to be paid for 2 hours minimum.

*If the employee wants compensatory time instead of pay, the CBC code would be used in place of the CBO code.

Click here to see the time sheet for this example.

 

Click here for more information on reporting time worked and leave taken.