New Employee Information
New Employee Orientation
Unclassified Employee
Benefits Eligible

Welcome to Pittsburg State University. As a new Benefits Eligible Unclassified Employee of PSU and the Kansas State Board of Regents, you will be provided with lots of information about employment with the State of Kansas.

New employees should report to Human Resources Services, 204 Russ Hall, on or before the first day of work to complete the necessary forms and obtain instructions on how to get an ID card, computer access and login, and parking permit.

Following is an outline of paperwork to complete to place you on payroll and topics which should be reviewed as part of your new employee orientation.

New employees are also encouraged to attend special programs presented by HRS for new employees as they are scheduled.  If you have any questions about these topics, please contact your supervisor or Human Resource Services.

In addition to the items below, new employees should also go through the Statewide Employee Orientation Program.  This orientation is designed to provide new employees with an understanding of the structure of the State of Kansas and an overview of employment standards and benefits.

On or before your first day at work:

Complete the following required paperwork and bring with you to the Office of Human Resource Services, 204 Russ Hall:

Employee Information Sheet (Word) (PDF) (Fillable PDF)
Oath of the State of Kansas
W-4 Federal Income Tax Withholding
K-4 Kansas Income Tax Withholding
Compensatory Time Agreement for Non-Exempt Employees
State of Kansas Tax Clearance Program Employee Acknowledgment
- review the State of Kansas Tax Clearance Program then complete the Employee Acknowledgment
Substance Abuse Policy Affirmation Form
- review the Substance Abuse Policy then complete the Affirmation Form

Complete the following paperwork and bring with you to HRS:

Direct Deposit (EFT) Authorization - please bring a deposit slip or voided check with your completed form - for more information review Direct Deposit of Paycheck

9 Pay 12 Salary Option Agreement - this is available to 9-month faculty only
- review the 9 Pay 12 Salary Payment Option information


Prepare to complete the following required paperwork in the Office of Human Resource Services by reviewing the following topics:

I-9 Form - please bring appropriate identification

Life Insurance Beneficiary Forms - bring names, addresses and date of birth of beneficiaries

Group Health Insurance Enrollment Form (please note that there is a 30-day waiting period for participation in the Group Health Insurance Program) - bring names, social security numbers, date of birth and proof of relationship (marriage license, birth certificate) of spouse and/or dependents to be enrolled in GHI.
KanElect Flexible Spending Enrollment Form
Obtain the following in HRS:
Health Insurance Benefits Information
Long Term Disability Summary Plan Description
Basic Group Life Insurance Certificate of Insurance
Optional Group Life Insurance Application
On-the-Job Accidents and Workers Compensation
Family and Medical Leave Act (FMLA)


Obtain a PSU Parking Hanger from the University Police and Parking Services Office.  Fees for parking vary according to Zone.


Review the following topics on the HRS Website:

Payroll Information - Payroll is processed on a biweekly basis. All employees (Classified, Unclassified, Graduate Assistants and Students) must sign up for Direct Deposit.  Paycheck stubs are available on GUS.

Income Tax Witholding
Pay Periods and Pay Date
Reporting Time Worked and Leave Taken

Leave Information

Sick Leave
Vacation Leave

Miscellaneous Information

University Police Parking Regulations and Crime Reports
Equal Opportunity Statement
Safety Policy
Smoking Policy


During your first week at work:

  • Obtain a PSU Photo Identification Card from the Ticket Office located in the Overment Student Center
  • Obtain a Computing System Login, E-Mail account and GUS Pin from the Office of Information Services located in 109 Whitesitt Hall.
  • Review the Benefits Summary
  • Meet with your supervisor to review your position description.  Also establish goals for your 6-month review period.


During your first 30 days at work, the following topics should be reviewed with you by your supervisor:

Department­s Mission Statement
Department Budget
The Importance of Students
Timesheet Procedures

Department Specific Policies and Procedures

  • Health, Safety and Wellness
  • Workplace Violence

Familiarization with:

  • co-workers
  • facilities
  • procedures
  • processes
  • equipment operation


During your first 90 days at work:

Review the following topics:


Taxable Fringe Benefits


Disaster Service Volunteer Leave
Funeral Leave
Job Injury Leave
Jury Duty Leave
Leave Without Pay
Military Leave
Shared Leave
Sick Leave Bonus (Retirement Only)


Accidental Death Benefit
Deferred Compensation Plan
Disability Insurance - Long Term
Retirement Plans
Social Security
Voluntary Tax Sheltered Annuity Program


Health Promotion Programs (HealthQuest)
Recreation Facility
Service Awards
Tickets for University Sponsored Events
Tuition Assistance Programs
Unemployment Insurance
Workers Compensation Insurance


Acquired Immune Deficiency Syndrome (AIDS) and Related Conditions Policy
Affirmative Action Policy
Disability Policy
Employment of Relative/Conflict of Interest
Racial Harrassment Policy
Sexual Harrassment Policy