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Employee Benefits
Benefits for Active Employees
Vacation Leave -- Classified Employees
(9/14/2011)

The Kansas Board of Regents approved the following changes to Classified Vacation Leave Accruals effective Fiscal Year 2009 (pay period starting 6/15/2008).

 

General Information

      Classified employees earn vacation leave based on hours in pay status and years of service each pay period. See also

Earnings Codes that Count Towards Leave Accrual (CTLA)

      Employees change earnings levels effective the first pay period in which their length of service date falls. Vacation leave balances at the end of each pay period are printed on the pay stub for that pay period.

Vacation leave earned by an employee during a pay period shall be available for use on the first day of the following pay period.

If an employee or a "family member" becomes ill while the employee is taking vacation leave, and for all intents and purposes, the employee is deprived of all or a significant portion of the vacation due to the illness, the employee may request to use sick leave instead of vacation leave for some or all of the time the employee or family member was ill. See Sick Leave - Classified Employees for a definition of "family member."

Classified employees may accumulate a maximum of 304 hours of annual leave.  The maximum shall be applied each pay period.

Excess vacation leave may not be converted to sick leave.

A classified employee may receive, upon termination from employment or upon moving from a position that is not eligible to earn annual leave, payment for no more than 176 hours of annual leave.  At retirement or at termination of employment when retirement eligible, an employee may receive payment for up to 240 hours of annual leave.

Vacation Leave Accruals - FY 2009

Non-Exempt Classified Employee

Hours in Pay Status Per Pay Period Less Than 5 Years 5 Yrs & less Than 10 Yrs. 10 Yrs. & Over
0-7 0.0 0.0 0.0
8-15 0.4 0.5 0.7
16-23 0.8 1.0 1.4
24-31 1.2 1.5 2.2
32-39 1.6 2.0 2.9
40-47 2.0 2.5 3.6
48-55 2.4 3.0 4.3
56-63 2.8 3.5 5.0
64-71 3.2 4.0 5.7
72-79 3.6 4.5 6.5
80-** 3.7 4.7 6.7
Maximum Accumulation of Hours 304.0 304.0 304.0

** See also Earnings Codes that Count Towards Leave Accrual (CTLA)

 

Exempt Classified Employees

ours in Pay Status Per Pay Period Less Than 5 Years 5 Yrs & Less Than 10 Yrs. 10 Yrs. & Over
0 0.0 0.0 0.0
>0 3.7 4.7 6.7
Maximum Accumulation of Hours 304.0 304.0 304.0

 

Vacation Accruals - FY 2010 and Beyond

Non-Exempt Classified Employees

Hours in Pay Status Per Pay Period Less Than 5 Years 5 Yrs & less Than 10 Yrs. 10 Yrs. & Over
0-7 0.0 0.0 0.0
8-15 0.4 0.6 0.7
16-23 0.8 1.2 1.4
24-31 1.2 1.8 2.2
32-39 1.6 2.3 2.9
40-47 2.0 2.9 3.6
48-55 2.4 3.5 4.3
56-63 2.8 4.1 5.0
64-71 3.2 4.7 5.7
72-79 3.6 5.3 6.5
80-** 3.7 5.5 6.7
Maximum Accumulation of Hours 304.0 304.0 304.

** See also Earnings Codes that Count Towards Leave Accrual (CTLA)

 

Exempt Classified Employees

ours in Pay Status Per Pay Period Less Than 5 Years 5 Yrs & Less Than 10 Yrs. 10 Yrs. & Over
0 0.0 0.0 0.0
>0 3.7 5.5 6.7
Maximum Accumulation of Hours 304.0 304.0 304.0

 

Reporting Vacation Leave

Vacation Leave - Non-Exempt
Earnings Code: VAC
Multiplier: 1.0 times regular rate of pay
Description: Used to report vacation leave.
Used By: Classified Non-Exempt
Unclassified Non-Exempt
Count Towards FLSA? Yes
Count Towards Leave Accrual? Yes
Vacation Leave - Exempt
Earnings Code: VAE
Multiplier: 1.0 times regular rate of pay
Description: Used to report vacation leave.
Used By: Classified Exempt*
Unclassified Exempt*
Count Towards FLSA? Yes
Count Towards Leave Accrual? Yes
*Exempt employees report leave in half day or full day increments only.

 

Click here for more information on reporting time worked and leave taken.