Under the State of Kansas shared leave program, an employee may be eligible to receive donations of leave when they or a family member experience a serious, extreme, or life-threatening illness, injury, impairment or physical or mental condition which:
It does not include common illness or minor injury that is not serious, extreme or life-threatening.
Family member, defined in K.A.R. 1-9-5(e)(2), is limited to persons related to the employee by blood, marriage, or adoption, and minors residing in the employee's residence as a result of court proceedings pursuant to the Kansas code for care of children or the Kansas juvenile offenders code.
To be eligible for shared leave, university support staff and unclassified employees must:
To request shared leave, you must complete a State of Kansas Shared Leave Request Form. The patient must give a Health Care Provider Statement to their health care provider for completion. Return all completed forms to HRS.
The shared leave request is reviewed by the Shared Leave Review Committee. The committee sends its recommendation to the appropriate Vice President or Department Head (President's Division) for final approval or denial. The appropriate Vice President or Department Head (President's Division)'s action is not subject to appeal.
When an employee is approved for shared leave, the maximum duration of shared leave shall be six (6) months. When the shared leave is granted due to the illness or injury of a family member, the maximum duration of the shared leave shall be six (6) months from the date the employee began using the shared leave.
When a request for shared leave is approved, Human Resource Services sends a notice to eligible donors. Eligible donors complete a State of Kansas Shared Leave Donation Form to donate leave.
University support staff and unclassified employees may donate sick leave if they have a sick leave balance of 480 hours after donating sick leave. University support staff employees may donate vacation leave if they have a vacation leave balance of 80 hours after donating vacation leave.
Employees who are separating from state service are exempt from the regulations minimum leave balance requirements. These donations can only be donated at the time of separation. University support staff employees may donate sick leave and vacation leave to unclassified employees eligible for the State of Kansas Shared Leave Program. Unclassified employees eligible for the State of Kansas Shared Leave Program may donate sick leave to university support staff employees. University support staff and unclassified employees eligible for the State of Kansas Shared Leave Program may also donate to employees in other state agencies.
University support staff and unclassified employees eligible for the State of Kansas Shared Leave Program may not donate leave to, or receive donations of leave from, unclassified employees in the KNEA Shared Leave Program.
Please refer to the appropriate GUS HR Training Resources document for instructions on how to report this type of leave. Note: Shared Leave is an available time type for absence reporting.