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Cashier and Student Accounts
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Returned Check Policy

All returned checks are processed by the bank twice before deemed insufficient. All returned checks are initially returned by the bank to the Office of Cashiers and Student Accounts. Upon receipt of a returned check, the Office of Cashiers and Student Accounts will determine the depositing unit or account which accepted the check. The University will charge a returned check fee for each returned check as specified in the annual fee schedule. Returned checks must be paid by cash, money order, cashier’s check, or credit card.  The charge is $30 for each return check.

The following procedures will be initiated based on the depositing unit or account credited.

Tuition & Fees, Housing, Short-Term Loans
The collection process will be administered by the Office of Cashiers and Student Accounts. An academic ‘Hold’ will be placed on the student’s records. A letter to the check issuer will be initiated, therefore providing notification of the returned check. The amount of the returned check will be reversed from the student’s account in which it was credited. As a result, students may be assessed an additional late fee and may be withdrawn from their courses. The academic ‘Hold’ will be removed from the student’s account when the amount of the returned check and the returned check fee is paid to the Office of Cashiers and Student Accounts.

Banana Bucks
The collection process will be administered by the Office of Cashiers and Student Accounts. An academic ‘Hold’ will be placed on the student’s records. A ‘Block’ will also be placed on the student’s Banana Bucks account in the C-Bord (debit card) system to prevent further use of the debit card until the returned check and fee have been paid in full. The academic ‘Hold’ on the student’s account and the ‘Block’ on the student’s Banana Bucks account will be removed when the amount of the returned check and the returned check fee is paid to the Office of Cashiers and Student Accounts.

Returned checks may not be directly reversed in C-Bord and will therefore remain a reconciling item between the C-Bord system and the PSU accounting system. Those returned checks deemed uncollectible will be submitted annually to the Assistant Director of Student Services for review. Uncollected returned checks will need to be reimbursed to the Banana Bucks account in the PSU accounting system, as deemed appropriate by the Assistant Director of Student Services.

Foundation
Returned checks issued to Pittsburg State University Foundation, Inc. will be returned to the Foundation for resolution, due to the potential nature of the returned check.

Other Miscellaneous Payment
The Office of Cashiers and Student Accounts will administer the collection process. An academic ‘Hold’ will be placed on the student’s records. A letter to the check issuer will be initiated, therefore providing notification of the returned check. The amount of the returned check will be reversed from the depositing unit. The unit’s authorized signature will be notified of this transaction. The academic ‘Hold’ will be removed from the student’s account when the amount of the returned check and the returned check fee is paid to the Office of Cashiers and Student Accounts.

Additional collection processes for the above-mentioned items may include the check being collected through the County Attorney, the State of Kansas Setoff Program or a contracted collection agency. Furthermore, if an individual has three checks returned by the bank in any six-month period of time, the University reserves the right to no longer accept checks from the individual for an indefinite period of time.