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General Policies for Student Employment

STUDENT EMPLOYMENT POLICY

STUDENT EMPLOYMENT HANDBOOK

ON-CAMPUS JOB DESCRIPTIONS

  1. All on-campus or University sponsored off-campus positions must be posted for at least three (3) days with Career Services, but may also be posted elsewhere.
  2. All on-campus student employees (undergraduate or graduate) are limited to a 20 hour work week while classes are in session.
  3. All on-campus employees are subject to a sex offender check which will be completed during the approval process by Career Services at no charge to the student.
  4. Some on-campus positions are subject to a fiduciary check which will be completed during the approval process by Career Services at no charge to the student.
  5. Job postings should contain any specific information that might disqualify a student: i.e., work study eligibility, fiduciary check, specific major(s), etc.
  6. All students not hired should recieve notification, either by letter or email, that the position has been filled.

Appointing Students

If you are a department supervisor or timekeeper and wish to appoint a student employee in your department at PSU, then please follow the directions below.

  1. Log in to GUS
  2. From your GUS menu select Miscellaneous Processes
  3. Under Miscellaneous Processes click the Appoint/Revise Student Employee link
  4. Click the main link for the department (i.e., Career Services) NOT the link for Students Under My Direct Supervision
  5. From the drop-down menu, select the position you are filling (i.e., Student Secretary). Click Choose Position. Please note the number of students you have appointed to this position (total -- from all years). The maximum is 99; if you have close to 99 you should contact HRS to set up a new position number.
  6. To appoint a new student employee, enter the student's PSU ID number and click Fill Position.
  7. Complete the Online Student Appointment Form by filling in the fields for First Day of Work and Fund/Unit Number.
  8. If the student you are appointing has previously worked for your department/office and you want to reinstate the last rate of pay or anniversary date, complete the Pay Increase Anniversary Date and Rate fields. Note the Previous PSU Appointments section of the appointment form for exact dates. If this is a new student employee those fields will automatically populate. 
  9. Click New Appointment.
  10. The completed appointment form will appear on your screen. Please print a copy for your records!
  11. Note the specific directions on the appointment form regarding your student employee and paperwork that is needed in the Student Employment office (202 Horace Mann).
  12. If it is necessary that your student complete paperwork, they should not work until the paperwork is complete -- with the exception of International Students. They may begin working once they have received a receipt from the Social Security Adminstration stating they have applied for a Social Security number/card.
  13. The office will be notified via email when the paperwork is complete and the appointment has been approved.

Revising Student Appointments

If you are a department supervisor or timekeeper and wish to revise a student employees appointment to change funds or pay rates follow these steps:

  1. Log in to GUS
  2. From your GUS menu select Miscellaneous Processes
  3. Under Miscellaneous Processes click the Appoint/Revise Student Employee link
  4. Click the main link for the department (i.e., Career Services) NOT the link for Students Under My Direct Supervision
  5. From the drop-down menu, select the position of the student whose appointment you are revising and click Choose Position.
  6. All students currently appointed to that position will appear on the page. Select the student whose appointment you wish to revise.
  7. In the top left corner of the screen select the Revision Type (Funding Source or Rate Change).
  8. Complete the field corresponding to the type of revision you are making (New Rate or New Fund/Unit).
  9. Complete the Effective Pay Period Beginning field
  10. Click Revise Appointment