Regulation 1-16-21(c) states, "Expenditures for the payment of registration fees for obtaining the privileges of membership or other personal benefits from an organization are not reimbursable. Memberships in organizations must be in the name of the state agency."
Institutional memberships are allowed in the name of Pittsburg State University as long as the membership is deemed appropriate and coincides with the mission of the University.
Personal memberships are not allowed per Regulation 1-16-21(c) stated above. Some individual memberships meeting certain criteria may not be considered “personal” and therefore payment may be allowed using state funding.
Any faculty or staff requesting reimbursement or payment of a membership from state funding must initially have written justification from their supervisor expressing how a particular membership relates to his/her job.
Once the relationship between the individual and the membership is defined, and determined to be an appropriate expense, the following criteria is used:
A worksheet is being provided for your convenience in processing your membership.